The Ultimate Step by Step Office Relocation Checklist
TL;DR
- Confirm the move date and notify the current landlord.
- Hire a moving company and assign a moving coordinator.
- Inform partners and suppliers of the new address.
- Evaluate furniture and IT needs, pre-order any required equipment.
- Gather moving supplies and manage keys, access cards, and parking passes.
The checklist for planning an office move is crucial in the relocation process. Your plan needs to include the logistics behind the physical movement, the IT equipment relocation and everything else. We understand that the logistics of office relocation can seem overwhelming. However, having our step-by-step office relocation checklist will make it a breeze!
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1. Confirm the moving date.
Choose a moving date after confirming your new office location and stick to it! Now you can start ticking things off your step-by-step office relocation checklist.
2. Notify the current landlord.
Once you’ve confirmed your moving date, inform your current landlord about this as soon as possible and let them know when you plan to terminate your lease.
3. Hire a moving company
Moving an office building indeed requires the help of a professional moving company. Make sure to include this in your office move checklist when planning your move. Be sure to hire a moving company that suits your needs best. What do you get when booking Eurosender for your office relocation?
- Moving van at your convenience regardless of the relocating day or time.
- Choose between a box van and a curtain-side van, which both provide a cost-efficient option for your move.
- Eurosender’s prices are charged per km starting from 0.48EUR/km for most of our routes! Since predicting traffic delays is rather tricky, having the option to be charged only per km driven is something that you would benefit from.
Since things like traffic delays and weather conditions cannot be predicted, having this option may come in handy.
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4. Appoint a moving coordinator
When planning an office move, select a moving coordinator off your checklist! Having a designated person coordinating the move will streamline the entire moving process, and your team members will know exactly who to report to.
5. Inform local partners, affiliates, and suppliers of your move
Your relocation will probably affect your business partners, clients, and suppliers. Make sure they are up to date with your new contact information and how the relocation might affect planned activities.
6. Evaluate office furniture or equipment
Review pieces of furniture that need to be specially handled during the more and the same goes for special equipment. Make sure you tick this off your planning-an-office-move checklist.
7. Order specialized equipment
Make sure that you’ve got all of the specialized equipment already pre-ordered. Equipment that needs replacing or upgrading might take months to build or ship,
8. Make a plan for setting up computers and IT systems
Confirm whether your IT staff can do this on their own or if you need to hire extra help.
9. Audit keys, parking passes, and access cards
Create a master list of every employee’s keys and passes, and refer to it when you need to collect outstanding access cards before moving day.
10. Collect moving supplies
If your employees are packing up their own desks, make sure they have all the supplies they might need. This includes cardboard boxes, packing tape, and labelling materials.
Recap the step-by-step office relocation checklist
First, make sure you download or screenshot our checklist for planning a worry-free office move checklist!
It’s crucial that when you’re planning your office move, you follow the checklist! Get ahead by determining the move’s budget as soon as possible, appointing responsibilities internally in your company, and booking the moving service.
Arrangements like setting up your new office, ordering new keys and office necessities should be handled before the moving week chaos. This way, your move will run smoothly and as efficiently as possible. This part is significant if it comes to any last-minute surprises.
And remember: Eurosender can help with everything from advice on packing boxes to the actual removal services (at an affordable price and with flexible conditions). Contact Eurosender now and secure yourself a stress-free office relocation!
Still have questions?
Check our relocation guides for more information.
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About the author
Marcel Nahtigal is Head of Marketing at Eurosender, specializing in digital strategies to enhance customer connections in logistics.
