How to Prepare a Package for Shipping (Guidelines)
TL;DR
- Choose the right box or envelope that is the correct size to fit the item with cushioning and strong enough for transit.
- Securely package the item using padding like bubble wrap and fill any gaps, especially if the item is fragile.
- Double-check both the recipient’s address and the return address to avoid any mistakes.
- Weigh and measure the parcel to calculate postage, then securely seal and label it for shipping.
Follow our step-by-step guide for preparing packages for delivery that applies when shipping with many different courier companies.
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Choose the appropriate box or envelope for your parcel
- Select a box or envelope that is large enough to fit your item securely and safely, with enough space for cushioning material.
- The box should be large enough to fit the item but not so large that it is bulky.
- The box should be strong enough to withstand being handled by courier workers.
Package your item securely and safely
- Wrap your item in padding material like bubble wrap to protect it during shipping.
- Place your item in the box or envelope and add enough cushioning material to fill any gaps and secure the item in place.
- If the item you’re shipping is fragile, you should use stronger outer protection.
- A good rule of thumb is to choose a good quality bubble wrap or a more eco-friendly version, a thicker paper than what the item itself is wrapped in.
Address your parcel to the correct recipient and return the addresses
- Double-check the recipient’s address and your return address.
- If sending a package to a business address, make sure to include the business name, contact name, and number.
- If shipping to someone personally, make sure their address has no errors or missing information.
Calculate and apply the correct postage for your parcel
- Calculate the correct postage for your parcel based on the weight and size of the package and the destination.
- Determine the weight of your parcel by using a scale.
- Determine the shipment dimensions by measuring it with a ruler.
- Use our shipping calculator below to get the cost of shipping based on your destination and package size.
Read more about:
- How to weigh your package without a scale?
- How to calculate the dimensional weight for shipping?
- What if my package weighs more than stated?
How to wrap, label and seal your parcel for delivery
- Securely seal your parcel using packing tape, taking care to ensure all edges and seams are sealed. This will prevent damage to your parcel during transit.
- Apply a shipping label to the outside of your parcel. Sometimes, the courier driver will bring the label and attach it for you. This information will be displayed when booking the service, or we will notify you on your email address if they need to print it themselves.
Ship your parcel
After you have successfully completed the shipping preparation, your package is ready to be sent out for delivery! Use our calculator to find out the cost of shipping to your destination.
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Still have questions?
Check our delivery guides for more information.
Click to ship up to 70% cheaper
About the author
Marcel Nahtigal is Head of Marketing at Eurosender, specializing in digital strategies to enhance customer connections in logistics.
